The Contract Performance Report (CPR) is a contractually required report to the customer as defined in Department of Defense Instruction 5000.02 and in Data Item Description (DID) DI-MGMT-81466A. The CPR is normally prepared each month to formally provide technical, schedule and cost status information for company project management and for the government customer on major projects (typically $20M or more or as defined in the contract). The purpose of the CPR is to provide early identification of problems that may have significant cost, schedule and/or technical impacts, and report the effects of management actions and project status information for use in making and validating management decisions.
The report consists of five Formats, four contain data that measure the contractors' cost and schedule performance, and a fifth that addresses problem analysis, corrective action plans and technical, schedule and cost impact explanations.
- Format 1 includes cost and schedule performance data by product-oriented Work Breakdown Structure (WBS) elements and includes hardware, software, and services.
- Format 2 provides the same data by the contractor's organization (functional or Integrated Product Team (IPT)) structure. Both Formats 1 and 2 include the current period and the cumulative to date Budgeted Cost for Work Scheduled (BCWS), Budgeted Cost for Work Performed (BCWP), Actual Cost of Work Performed (ACWP), their associated cost and schedule variances, the Budget at Completion (BAC) and Estimate at Completion (EAC) as well as the Variance at Completion (VAC).
- Format 3 provides the budget baseline plan against which performance is being measured as well as any changes during the reporting period.
- Format 4 provides staffing forecasts for correlation with the Estimate at Completion by the same organizational elements reported in Format 2.
- Format 5 is a narrative report used to explain significant cost and schedule variances reported in Format 1, other identified contract problems and topics, uses of Management Reserve and Undistributed Budget, an explanation of any significant shifts in the budget baseline reported on Format 3, and to provide technical, schedule and cost impacts based upon root cause analyses, corrective action plans and the anticipated results from those corrective action plans. Other explanations provided on Format 5 are the differences between the Best Case, Worst Case and Most Likely EACs. Format 5 provides the contractor's project manager an opportunity to address the overall health of the contract.
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