Air Force Integrated Baseline Review (IBR) Process Guide Version 3.0 – Dated Sep

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Air Force Integrated Baseline Review (IBR) Process Guide Version 3.0 – Dated September 20, 2012

Air Force Integrated Baseline Review (IBR) Process Guide Version 3.0 – Dated September 20, 2012

The purpose of the Air Force IBR Process Guide is to provide a standardized approach and process across the Air Force.

IBRs are usually limited to cost and incentive contracts with an Earned Value Management (EVM) requirement valued at $20M or greater. An IBR is also required on any subcontract, intra-Government work agreement, or other agreement that meets or exceeds the $20M threshold for EVM Implementation.

From an acquisition oversight perspective, the objective of this process is to provide a standardized approach for conducting IBRs across the Air Force. "From a Program Management Office (PMO) perspective, the objective is to get an executable Performance Measurement Baseline (PMB) as soon as possible. A related objective is to ensure mutual contractor/Government understanding of all the risks associated with the PMB. From a contractor’s perspective the joint collaborative efforts help the contractor understand the customer expectations better. It also provides the contractor’s customer with insight to the methods and processes used to develop the product."

Half of the document consists of helpful appendices that support IBR standardization and enhance the discussions in the document. Some of these are:

  • Sample Artifact List - This is a chart that lists and describes the artifacts and includes a “Quality Standards Summary”. The Quality Standards Summary defines how the artifact should be verified. Columns are also given for other information to be included such as whether the artifact is applicable to the IBR, the delivery method, the date that the artifact will be available, and the evaluation team.
  • Sample Data Call Request – This is a list of the data that should be requested from the contractor for review prior to the IBR. Each item also includes a description of what the data should contain and/or how the document can be used for verification.
  • Sample Document Trace Narratives, Integration Proofs and Mapping – The purpose of this attachment is to ensure that the documents that reflect the Performance Measurement Baseline (PMB) are consistent with one another. This is a table that includes the trace documents, the order in which they should be traced, and how they should be traced.
  • Sample Business Office/CAM Discussion Questions – This is a sample list of typical questions for the IBR discussions.
  • Sample CAM Checklist – This is a checklist that may be given to CAMs to ensure they are familiar with their data, responsibilities, and that risks have been identified. This is not a list of questions but rather a listing of items that a CAM should review to determine that the data is understood, how they integrate, and that risks have been identified. The checklist identifies five risk areas: Technical, Schedule, Resources, Cost, and Management.
  • Sample Scoring Criteria – This is a listing of the characteristics to be used to rate the five risk areas as low risk, medium risk, or high risk. This should lead to more standardization of the ratings and to foster comparisons for IBRs.

This guide contains information that would be helpful to all Agencies and contractors when preparing for an IBR.

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