Project Scheduling Workshop Agenda

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Project Scheduling Workshop Agenda


  • Discussion of workshop approach
  • Workshop Learning Objectives/DLOs
  • Review of notebook contents

Introduction to Project Scheduling Workshop

  • Workshop Focus
  • Programs vs. Projects
  • Workshop Objectives
  • Class exercise

Project Schedule Use and Users

  • Why have a schedule?
  • impacts of poor scheduling
  • Using schedule results
  • Schedule Roles and Responsibilities

Schedule Development Process

  • Planning vs. Scheduling
  • Sources of scheduling information
  • Nine step schedule development process
  • Development Considerations and Concerns

Scope Definition and Work Breakdown Structure

  • Tradeoff: desired scope vs. available resource
  • WBS overview
  • Introduction to the program planning approach

Class Exercise – The Family Vacation (Part 1)

  • Practice scope decomposition

Network Diagramming Fundamentals

  • Introduction to the fundamental components of a schedule network:
    • Activities
    • Relationships

Case Studies – Creating Simple Networks and Network Construction

  • Practice creating network diagrams

Critical Path Fundamentals

  • Definition of critical path
  • Forward and Backward Passes
  • Total Float Free Float
  • How to determine the critical path
  • Critical path vs. driving path

Class Exercise – The Family Vacation (Parts 2 & 3)

  • Build on Part 1 by adding durations and logic to calculate the critical path

Case Study: Path Analysis Using Total Float

  • Using total float and trend data to determine areas for management attention

Project Schedule Modeling Techniques

  • Overview of common schedule modeling tools/techniques
    • Lags
    • Schedule Visibility Tasks
    • Leads
    • Constraints
    • Templates
    • Level of Effort

Case Study: Constructing a More Complex Network

  • Construction of a network diagram with more complex relationships

Case Study: Use of Constraints

  • Impact of Constraints on a schedule network

Resource Loading and Leveling / Smoothing

  • Benefits of resource loaded schedules
  • Basic resource limitations: Resource capacity and time
  • Resource leveling priorities

Case Study: Resource Loading and Leveling

  • Apply resource leveling principles to model an achievable plan

Schedule Traceability

  • Horizontal vs. Vertical traceability
  • Summary tasks vs. hammocks

Schedule Health

  • Characteristics of a “healthy” schedule
  • Overview of common schedule health metrics

Schedule Review

  • When to perform schedule reviews
  • Types of schedule reviews
  • Stakeholder roles

Class Exercise – Family Vacation (Part 4)

  • Practice schedule review techniques

Schedule Baseline

  • Definition and objectives of the schedule baseline
  • Baseline differences between scheduling tools
  • Baseline revisions

Schedule Status

  • Progress vs. Forecast
  • Status requirements for each activity state
  • Recommendations for effective statusing

Schedule Changes

  • Routine updates vs. Baseline changes
  • Causes of baseline changes

Case Study: Determining Status and Forecasting Project Completion

  • Demonstrate the impact of status on the forecasted project completion

Schedule Acceleration Techniques

  • Overview of common schedule acceleration techniques
  • Demonstrate the “Crashing” technique

Managing Schedule Risk

  • Sources of schedule risk
  • Schedule Risk Assessment (SRA) overview
  • Definition and use of Schedule Margin

Diagnosis and Analysis

  • Overview of “what-if” analysis
  • Cost / Schedule tradeoffs

Case Study: Analyzing Schedule Changes

  • Analyze the status impacts to determine the source of schedule delays

Reporting and Analysis

  • Benefits and limitations of common scheduling formats/reports

Good Practices in Planning & Scheduling

  • Scheduling best practices
  • Schedule review checklist

The Schedule in the Government Environment

  • Differences between commercial and government scheduling
  • Review the documents that define project requirements
  • Introduce the concept of a control account
  • Overview of the Integrated Master Plan (IMP)

Earned Value - Introduction to EVMS

  • Overview of basic EV terms/principles
  • Demonstrate the relationship between the schedule and EVMS
  • Calculation and use of common EV indices

Case Study: Calculation of Cost & Schedule Variances

  • Reinforce understanding of basic cost and schedule indices

Analysis Using EVMS Calculations with the Schedule

  • Use summary EVMS data to identify schedule risk areas
  • Combining EVM indices and schedule data to diagnose issues

Case Study: Schedule Analysis Combining SPI, CPI and Critical Path

  • Use schedule status to calculate indices and forecast project completion

IPMR DID Scheduling Requirements

  • Overview of scheduling requirements in each section of the IPMR DID

Other Government Schedule Metrics

  • Overview of the DCMA 14-pt assessment
  • Review of metrics not already covered in the Schedule Health section

DCMA Data Driven Analytics

  • Overview of the draft metrics DCMA will be using to conduct schedule surveillance reviews


Course Evaluation Sheet



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