Integrated Program Management Report (IPMR)

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Integrated Program Management Report (IPMR)

The Integrated Program Management Report (IPMR) as described in Data Item Description (DID) DI-MGMT-81861A is a contractually required contract performance report to a government customer. The original DID, DI-MGMT-81861, was issued in June 2012. An updated DID, DI-MGMT-81861A, was issued in September 2015. This DID superseded the Contract Performance Report defined in DID DI-MGMT-81466A as well as the Integrated Master Schedule DID, DI-MGMT-81650. The IMPR combined the schedule and cost data contract performance reporting submission into one DID.

The Integrated Program Management Data and Analysis Report (IPMDAR) DID DI-MGMT-81861B superseded the IPMR DID in March 2020 (an updated IPMDAR DID DI-MGMT-81861C was issued in August 2021), however, some government agencies continue to use the IPMR DID because it includes familiar report formats (Formats 1 to 5) that can be printed for analysis.

The IPMR is normally prepared each month to formally provide technical, schedule and cost status information for company project management and for the government customer on major projects (typically $20M or more or as defined in the contract). The purpose of the IPMR is to provide early identification of problems that may have significant cost, schedule and/or technical impacts, and report the effects of management actions and project status information for use in making and validating management decisions.

[Also see EVM: The IPMR and Subcontract Flowdown]

The report consists of seven formats intended for electronic submission (a government defined XML format). Four formats contain data that measure the contractor's cost and schedule performance along with a fifth that addresses problem analysis, corrective action plans and technical, schedule and cost impact explanations. The sixth "format" is an electronic submission of the contractor's Integrated Master Schedule. The seventh "format" is a history and forecast file that is submitted electronically.

  • Format 1 includes cost and schedule performance data by product-oriented Work Breakdown Structure (WBS) elements and includes hardware, software, and services.

  • Format 2 provides the same data by the contractor's organization (functional or Integrated Product Team (IPT)) structure. Both Formats 1 and 2 include the current period and the cumulative to date Budgeted Cost for Work Scheduled (BCWS), Budgeted Cost for Work Performed (BCWP), Actual Cost of Work Performed (ACWP), their associated cost and schedule variances, the Budget at Completion (BAC) and Estimate at Completion (EAC) as well as the Variance at Completion (VAC).

  • Format 3 provides the budget baseline plan against which performance is being measured as well as any changes during the reporting period.

  • Format 4 provides staffing forecasts for correlation with the Estimate at Completion by the same organizational elements reported in Format 2.

  • Format 5 is a narrative report used to explain significant cost and schedule variances reported in Format 1, other identified contract problems and topics, uses of Management Reserve and Undistributed Budget, an explanation of any significant shifts in the budget baseline reported on Format 3, and to provide technical, schedule and cost impacts based upon root cause analyses, corrective action plans and the anticipated results from those corrective action plans. Other explanations provided on Format 5 are the differences between the Best Case, Worst Case and Most Likely EACs. Format 5 also provides the contractor's project manager an opportunity to address the overall health of the contract.

  • Format 6 is an electronic file of the contractor's Integrated Master Schedule with status shown as of the report date. Unless otherwise specified in the Contract Data Requirements List, the file is submitted in the contractor's own format.

  • Format 7 is an annual report in an electronic file format. It consists of the historical, time-phased actual costs (ACWP) plus future time-phased Estimate to Complete (ETC) values for all of the reported WBS elements of Format 1. The total of the time-phased costs must reconcile with Format 1, Block 8, Column (15), and the Estimate at Completion for the same reporting period.

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