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Data Item Descriptions

IPMR - DI-MGMT-81861A – dated September 2015 (superseded by IPMDAR DID)

The Integrated Program Management Report (IPMR) as described in Data Item Description (DID) DI-MGMT-81861A is a legacy contractually required report to the customer. DI-MGMT-81861 was issued June 20, 2012, and superseded the Contract Performance Report (CPR) DID DI-MGMT-81466A. DI-MGMT-81861A issued in September 2015 updated paragraphs related to authorized unpriced work (AUW) and schedule margin. Some agencies continue to place the IPMR reporting DID on contract instead of the Integrated Program Management Data and Analysis Report (IPMDAR) DID DI-MGMT-81861B published in March 2020 and updated in August 2021 (DID DI-MGMT-81861C). This is often dependent on their internal capabilities to accept and process the IPMDAR electronic deliverable datasets.

The IPMR is normally prepared each month to formally provide technical, schedule and cost status information for company project management and for the government customer on major projects (typically $20M or more or as defined in the contract). The purpose of the IPMR is to provide early identification of problems that may have significant cost, schedule and/or technical impacts, and report the effects of management actions and project status information for use in making and validating management decisions.

The report consists of seven formats, four contain data that measure the contractors' cost and schedule performance, a fifth which addresses problem analysis, corrective action plans and technical, schedule and cost impact explanations, a sixth that is the contractor's Integrated Master Schedule, and the seventh is an Electronic History and Forecast File. The data are electronically submitted in accordance with the DoD approved XML schemas and related data exchange instructions (DEIs).

  • Format 1 includes cost and schedule performance data by product-oriented Work Breakdown Structure (WBS) elements and includes hardware, software, and services.
  • Format 2 provides the same data by the contractor's organization (functional or Integrated Product Team (IPT)) structure. Both Formats 1 and 2 include the current period and the cumulative to date Budgeted Cost for Work Scheduled (BCWS), Budgeted Cost for Work Performed (BCWP), Actual Cost of Work Performed (ACWP), their associated cost and schedule variances, the Budget at Completion (BAC) and Estimate at Completion (EAC) as well as the Variance at Completion (VAC).
  • Format 3 provides the budget baseline plan against which performance is being measured as well as any changes during the reporting period.
  • Format 4 provides staffing forecasts for correlation with the Estimate at Completion by the contractor’s internal management structure.  This may be different from the organizational categories reported in Format 2 with the concurrence of the government.
  • Format 5 is a narrative report used to explain significant cost and schedule variances reported in Format 1, other identified contract problems and topics, uses of Management Reserve and Undistributed Budget, an explanation of any significant shifts in the budget baseline reported on Format 3, and to provide technical, schedule and cost impacts based upon root cause analyses, corrective action plans and the anticipated results from those corrective action plans. Other explanations provided on Format 5 are the differences between the Best Case, Worst Case and Most Likely EACs. Format 5 also provides the contractor's project manager an opportunity to address the overall health of the contract. Format 5 may be submitted in the contractor’s native electronic file format.
  • Format 6 is an electronic file of the contractor's Integrated Master Schedule with status shown as of the report date.  Unless otherwise specified in the Contract Data Requirements List, data are submitted following the IMS XML guidelines (an XML instance file) and the contractor’s native schedule toolset electronic file format.
  • Format 7 is a report required at least annually. It consists of the historical, time-phased budget (BCWS), earned value (BCWP), and actual costs (ACWP) plus future time-phased Estimate to Complete (ETC) values for all of the reported WBS elements in Format 1. The time-phased cost values must reconcile with Format 1 cost values (current period, cumulative to date, and at completion) for the same reporting period.

Additional information about the legacy DoD approved XML schemas, data exchange instructions, and related tools for the IPMR XML instance files can be found on the DoD Acquisition Data and Analytics (ADA) Integrated Program Management (IPM) Division archive web site: https://www.acq.osd.mil/asda/ae/ada/ipm/policy-guidance.html#archive.

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